Managed Print Services (MPS) for Bangladesh Organisations
One Monthly Charge. Your Entire Print Fleet. Zero Hassle.
20–30% Savings
Typical Cost Reduction
Click Charge Model
One Predictable Monthly Fee
Proactive Monitoring
Automated Toner & Maintenance
Nationwide Support
9 Branch Offices Across BD
What is Managed Print Services?
Managed Print Services (MPS) is a comprehensive service model in which a specialist provider — in this case, Smart Printing Solutions — takes full responsibility for an organisation's entire printing environment. Under an MPS arrangement, we assess your current print fleet, right-size and optimise device placement, supply and maintain all devices, manage all consumables, and provide ongoing performance reporting and fleet management — all for a predictable, fixed monthly cost based on the number of pages printed.
For many organisations, printing represents 1–3% of annual revenue — a significant and often poorly controlled expenditure. Toner, paper, maintenance calls, downtime, and the IT management burden of a sprawling, ageing device fleet all contribute to costs that are frequently invisible, unallocated, and growing. Smart Printing Solutions' Smart MPS Programme makes printing costs visible, controllable, and consistently lower — typically delivering savings of 20–30% compared to the unmanaged status quo.
The Smart MPS Programme
Fleet Assessment
Every Smart MPS engagement begins with a thorough, no-obligation assessment of your current print environment. We document device inventory, monthly volumes, cost-per-page, utilisation rates, and network connectivity — creating a clear picture of optimisation opportunities.
Device Optimisation
We design an optimised fleet — consolidating low-volume desktop printers into shared workgroup devices, replacing outdated high-cost-per-page hardware, implementing secure print release, and standardising brands to simplify consumable supply and maintenance.
Click Charge Contract
The Click Charge converts all printing costs into a single, predictable per-page charge covering device supply, all genuine consumables, preventive and reactive maintenance, spare parts, unlimited support, and quarterly performance reporting.
Ongoing Management
Automated toner monitoring, proactive preventive maintenance, dedicated help desk support, quarterly business reviews, and comprehensive fleet reporting ensure your print environment continues to perform optimally throughout the contract.
5 Measurable Benefits of Managed Print Services
Cost Reduction of 20–30%
Fleet optimisation eliminates wasteful devices, right-sizes the fleet, and converts high-cost-per-page legacy hardware to modern, efficient alternatives. Behaviour controls via print management software further reduce unnecessary colour and single-sided printing. Smart Printing Solutions MPS customers consistently report cost reductions of 20–30% compared to their pre-MPS expenditure.
Reduced Downtime
Proactive maintenance and automated toner monitoring mean devices are serviced before they fail and stocked before they run empty. SLA-backed response times ensure that when issues do occur, they are resolved promptly — not after a day of frustrated users printing to a broken machine.
Predictable Budget
The Click Charge model transforms printing from an unpredictable, multi-line cost into a single monthly line item that finance departments can budget with certainty.
Improved Sustainability
Fewer devices, more efficient hardware, duplex default policies, and reduced unnecessary colour printing all contribute to lower paper consumption, lower toner usage, and lower energy consumption.
Reduced IT Burden
Printer management typically consumes 20–30% of an IT helpdesk's time in organisations without MPS. Smart Printing Solutions MPS removes this burden entirely, freeing IT resources for strategic technology priorities.
How It Works — 4 Simple Steps
Assessment (Week 1–2)
Smart Printing Solutions conducts a free, no-obligation print assessment across your entire organisation. We document your current fleet, measure usage volumes, calculate true current costs, and identify optimisation opportunities.
Proposal (Week 3)
We present a detailed MPS proposal — showing the optimised fleet design, projected costs per page, total contract investment, and guaranteed savings versus current expenditure.
Implementation (Week 4–8)
Following contract signature, Smart Printing Solutions commissions the optimised fleet — installing new devices, configuring print management software, deploying user authentication, and training administrators and end-users.
Ongoing Management
From day one of live operation, our MPS management services begin — proactive monitoring, automated toner supply, scheduled maintenance, help desk support, and quarterly business reviews.
Which Organisations Benefit Most from MPS?
Banking & Financial Services
Branch networks with standardised device fleets, high document security requirements, and compliance obligations make banking the ideal MPS sector.
Education
Campus-wide print environments benefit enormously from centralised fleet management, student print quotas, and transparent cost reporting.
Large Corporates
Multi-floor, multi-department corporate offices often have the least-managed print environments. MPS transforms this chaos into a managed, cost-efficient service.
Government & Public Sector
Government departments printing high volumes benefit from the predictable budgeting and fleet standardisation that MPS delivers.
Frequently Asked Questions
Q: We already have a maintenance contract with another provider. Can we still switch?
Yes. Smart Printing Solutions will review your current contract obligations and work with you to time the transition to avoid penalty costs. In many cases, the savings from our MPS more than offset any early termination costs.
Q: Does Smart Printing Solutions MPS work with our existing printers, or do we have to buy new ones?
We conduct a thorough assessment of your existing devices and include qualifying hardware in the MPS contract where appropriate. Many organisations find that a combination of retained existing devices and new equipment delivers the optimal balance.
Q: How does Smart Printing Solutions know when we need more toner without us having to call?
Our remote monitoring platform reads toner level data from all network-connected devices automatically. When toner levels drop to around 20% remaining, the system dispatches replacement toner from our local branch.
Q: What happens if a device breaks down under an MPS contract?
SLA-backed response times guarantee that a certified engineer will be on-site within the contracted response time. Parts and labour for covered devices are included in the Click Charge rate.
Q: Can Smart Printing Solutions manage printers from different brands in our fleet?
Yes. We hold authorisations from 11 brand partners and our engineers are trained to service devices from a wide range of manufacturers. Our goal is to manage your entire fleet — regardless of its current composition.
Request a Free Print Assessment
Smart Printing Solutions will conduct a comprehensive assessment of your current print environment — at no cost and no obligation — and present a clear picture of your current spend and the savings MPS can deliver.