Print Management Software Implementation Services
Expert Deployment of PaperCut, YSoft SAFEQ, MyQ, Ricoh Streamline NX & FOLDERIT DMS
6 Platforms
PaperCut, YSoft, MyQ & More
5-Phase Method
Discovery → Handover
9 Branches
Local Implementation Teams
Post-Go-Live Support
30 Days Intensive
Implementation Done Right — The First Time
Choosing the right print management or document management software is only half the journey. The implementation phase — how the software is installed, configured, integrated, tested, and adopted — determines whether the investment delivers its promised benefits or falls short of expectations. Smart Printing Solutions has deployed print management and document management software across hundreds of sites throughout Bangladesh since 2014.
Our implementation services are not a generic installation service. They are a consultative, structured engagement that begins with understanding your specific requirements and ends only when every user in your organisation is using the new system confidently and the system is delivering measurable results.
Software Solutions We Implement
PaperCut MF
The world's most widely deployed print management platform, with native integration into Ricoh, Canon, HP, and other major MFP brands. We are an authorised PaperCut reseller and implementation partner in Bangladesh. Implementations cover server installation, Active Directory / LDAP user synchronisation, device-embedded application deployment, policy configuration, reporting setup, and end-user training.
Typical Duration: 2–5 days
Best For: Universities, corporates, hospitals, banks, government departments
PaperCut NG
Serves organisations that need powerful print monitoring and cost control without embedded MFP software. Implemented as a server-side solution with print queue monitoring, client popup notifications, and department reporting — ideal for organisations with standard network printers.
Typical Duration: 1–3 days
Best For: SMEs, organisations with standard network printers, budget-conscious deployments
YSoft SAFEQ 6
An enterprise-grade platform requiring careful server architecture planning, database configuration, and device integration work. Our YSoft SAFEQ implementation team follows YSoft's validated deployment methodology, ensuring enterprise-scale deployments are stable, resilient, and scalable from day one.
Typical Duration: 5–15 days
Best For: Large enterprises, financial institutions, multinational organisations
MyQ X
MyQ X's cloud-native architecture enables flexible deployment models including cloud-hosted, hybrid, and on-premises options. Implementation covers server or cloud instance setup, printer discovery and integration, user provisioning, authentication method configuration, and workflow automation.
Typical Duration: 3–7 days
Best For: Modern organisations, hybrid work environments, cloud-first IT strategies
Ricoh Streamline NX
Implemented as part of large Ricoh fleet deployments, deeply integrated with Ricoh MFP hardware through Ricoh's Smart Integration platform. Ricoh-certified implementation engineers configure Streamline NX to deliver seamless authentication, job routing, and reporting.
Typical Duration: 5–10 days
Best For: Large Ricoh fleet environments, government departments, enterprise
FOLDERIT DMS
A cloud-based Document Management System that connects an organisation's MFPs and scanners with a structured digital document archive. Implementation covers tenant configuration, folder structure design, access control setup, MFP scanning workflow configuration, and user onboarding.
Typical Duration: 3–7 days
Best For: Organisations seeking paperless office workflows, all industry sectors
Our 5-Phase Implementation Methodology
Phase 1: Discovery
1–3 daysStakeholder interviews with IT, finance, and department heads. Current print infrastructure documentation. Identification of specific requirements: authentication methods, cost allocation model, departmental policies, reporting requirements. Existing IT infrastructure assessment. Definition of success criteria.
Phase 2: Design
2–5 daysSystem architecture design, user synchronisation design, policy design, authentication method selection, reporting design, and integration design. Output: Design document reviewed and approved by customer before implementation begins.
Phase 3: Installation
1–5 daysServer software installation and configuration, database setup, Active Directory / LDAP synchronisation, printer and MFP integration, embedded application deployment, card reader installation, policy configuration, and integration with other systems.
Phase 4: Testing
1–3 daysEnd-to-end print workflow testing, policy enforcement testing, cost allocation testing, report generation testing, integration testing, user acceptance testing, and performance testing under high-volume scenarios.
Phase 5: Training & Handover
1–2 daysEnd-user training, administrator training, IT team training, complete documentation package, and intensive post-go-live support for the first 30 days.
Integration Capabilities
Active Directory / LDAP
All platforms support synchronisation with Microsoft Active Directory and LDAP directory services — automatically creating user accounts, applying group policies, and maintaining user database currency.
Cloud Storage
Scan-to-cloud workflows connect MFPs directly to SharePoint Online, OneDrive for Business, Google Drive, and Dropbox — enabling users to scan documents directly from any MFP panel.
ERP & Finance Systems
Data export integrations deliver cost allocation data in the format required by the receiving system.
Scan-to-email workflows and automated report distribution via email are standard features across all implemented platforms.
Book an Implementation Consultation
Speak with our software implementation team to discuss your requirements, understand our approach, and receive a proposal for your specific deployment.